Description

REQUEST FOR QUOTATION

August 13, 2019
Date

Please quote your lowest net price/s on the item/s listed below, giving full detailed description of your offer. Submit your quotation in accordance with Item No.1 of the General Condition printed at the back, together with all samples, drawings, design, and/or sketches supplied by you as basis/bases for your quotation not later than (August 19, 2019 ) to the following address:

Department/Division :Cash & Administrative Services Division
Address :G/F, Room 3 Suburbia Commercial Center, Maimpis, CSFP

ATTENTION :RAPHAEL C. TOLENTINO
Purchase Request No/s. :19-08-315 to 316

If awarded, delivery date shall be (sixty (60) calendar days) from receipt of Purchase Order/Contract. Failure to respond within three (3) calendar days from receipt of this invitation shall be construed as lack of interest on your part to bid for this particular project.

ITEM NO. QTY. UNIT NAME/DESCRIPTION OF ARTICLES
(State Brand or Market Name) UNIT PRICE DISCOUNT FOR EACH ITEM TOTAL PRICE FOR EACH ITEM

1) 4 unit Supply and delivery of POS Printer, with complete standard accessories & manual
Brand/Model: _________________

*ABC: Php 120,000.00

(Please refer to the attached Annexes “A” & “B” for technical specification & state compliance thereof, and documentary requirements forming an integral part hereof).
*Approved budget for the contract

Terms of Payment :
Delivery Period :

CONFORME

We agree to the “GENERAL CONDITIONS (GC)” and “SPECIAL CONDITIONS (SC)” printed at the back and quote our best offer for each item hereof, indicating the Unit Price, Discount if any, Net Price for Each Item, Terms of Payment and Delivery Period. All bids shall be valid for a period of one hundred twenty (120) calendar days from bid opening.

Name of Bidder : Business Address :
Name of Authorized :
Representative Cell Phone No. :
Signature : Business Tel. No. :
Date : E-mail Address :

GENERAL CONDITIONS

1. This prescribed form shall be fully accomplished and returned not later than the deadline of bid submission specified on the 1st page of this form, at which place, date and time the bid shall be opened by the Authorized Representative of the Fund, to wit:

1.a if the approved budget is more than Php 100,000.00, it must be returned in a sealed envelope to the assigned buyer of the Pag-IBIG Fund at the address stated on the reverse side hereof.
1.b if the approved budget is Php 100,000.00 and below, submission through facsimile/electronic mail (email) can be allowed.

2. Bid Submission:

2.a Submit your Bids using this Request for Quotation Form (HQP-PMF-004);
2.b Supplier may use additional sheet provided that such sheet is fully accomplished in accordance with the requirements of this form. Provided further that this form is fully accomplished (CONFORME portion of this form) and submitted;
2.c Non-accomplishment and submission of this form shall be a ground for disqualification.

3. If the supplier/dealer is not in a position to furnish the material in accordance with specification and/or requirements, equivalent substitutes may be offered but complete description of such should be stated and if possible, samples should be submitted.

4. Quotations should be typewritten or legibly handwritten and should reflect the correct values. Submitted quotation shall not be considered unless properly accomplished by the supplier/dealer or the duly authorized representative.

5. Declaration of the Total Price For Each Item shall mean that the bidder shall include in his bid all expenses and obligations of whatever nature, including all applicable taxes and discounts, as well as the carrying out of services and supply of all necessary requirements in handling over the work to Pag-IBIG Fund, in accordance with relevant conditions.

6. All bidders must be PhilGEPS registered to be considered eligible to bid.

7. All bids shall carry a standard validity period of one hundred twenty (120) calendar days from the date of opening of bids. Offers with less than (120) days validity period shall be interpreted to mean as (120) days.

8. Pag-IBIG Fund reserves the right to reject any or all bids, waive any informality or accept such bids as may be considered advantageous to the Fund.

9. If the project requires the submission of demo unit and the conduct of testing, the winning bidder is obliged to deliver within the scheduled time. Failure to submit a demo unit within the prescribed period shall mean outright disqualification. Further, failure to attend the demo testing or evaluation of the item on the scheduled time and date shall be deemed as a waiver of their right to protest or object to any result of the procedures applied and evaluation made.

10. To resolve cases where an occurrence of a tie among bidders takes place, the measure to be used by the procuring entity shall be based on sheer luck or chance which is non-discretionary and non-discriminatory. The procuring entity may use “draw lots” or similar method of chance in selecting bidder.

SPECIAL CONDITIONS PER REQUIREMENT (if necessary)

1. All products to be delivered must be brand new and original. Whenever applicable, the expiration date should not be less than twelve (12) months from date of delivery.

2. In case the requirement of Pag-IBIG Fund has become obsolete, the winning bidder must provide the equivalent or latest/upgraded model, without additional cost, subject to testing and acceptance of the Fund.

3. Only bidders who are certified/authorized resellers, distributors, and dealers shall be considered for bid evaluation and award.