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REQUEST FOR QUOTATION (RFQ) SUPPLY AND DELIVERY OF USB OTG UNDER EMB-SWMD RFQ NO. EMB-SWMD-SHOPPING-0080-USB OTG-8-13-2019 1. The Department of Environment and Natural Resources – Environmental Management Bureau (DENR-EMB) hereinafter referred to as the “Purchaser” now requests for submission of price quotations for the procurement of the aforesaid items described in the Technical Specifications. No. Description QTY/UOM ABC USB OTG Storage Capacity : 64GB Supports OTG Function : OTG Adapter Interface : USB 2.0 With Three interface of computer and Android mobile and iPhone port : OTG Adapter can be used both for PC and Mobile Support plug and play Compatible with iPhone, iPod, iPad, tablet, PCs and some Android Mobile with OTG function High Speed : Data transfer speed 15 units 22,500.00 2. A set of technical requirements are provided in Attachment/s. Item/s listed under the Purchaser’s Terms of Reference/s must be complied with on a pass-fail basis. Failure to meet any one of the requirements may result in rejection of the quotation. The Approved Budget for this contract is PhP22,500.00. 3. Bidding procedures will be conducted in accordance with the provisions of the Implementing Rules and Regulations (IRR) of Republic Act 9184. 4. It is the intent of the Purchaser to evaluate the bid/quotation on a lot basis whichever is advantageous to the government and award will be made to the bid/quotation or combination of quotations resulting in the lowest evaluated quotation meeting the Purchaser’s technical specifications. 5. Quotations must be delivered at the address below not later than of 02:00 p.m. of (August 16, 2019). Department of Environment and Natural Resources Environmental Management Bureau 1st Floor, EMB Administrative Bldg., (formerly HRDS Bldg.), DENR Compound, Visayas Avenue, Diliman, Quezon City 6. Prices must be quoted in Philippine Peso and must include the unit price and total price, inclusive of all taxes to be paid and other incidental cost to the delivery site/s if the contract is awarded. 7. Bid/quotation submission may follow the sealed envelope procedure of bid/quotation submission. Submissions maybe typewritten and must be placed in a sealed envelope marked SUPPLY AND DELIVERY OF USB OTG (RFQ NO. EMB-RFQ-SWMD-SHOPPING-USB OTG-8-2-2019. The EMB-PGSS is implementing a sealed envelope procedure of bid/quotation submission, or as an option suppliers may send their quotations through our fax through no. 9204425 or through our designated e-mail address emb.afmd.pgss@gmail.com 8. Bids/quotations shall be valid for sixty (60) calendar days from the deadline of submission of bids. 9. The delivery period shall be within Fifteen (15) calendar days from receipt of the Purchase Order (PO) and/or Job Order (JO). The supplier must inform the Purchaser at least three (3) days before the date of delivery. The delivery will be made only during working days and hours. 10. Delivery Sites: see delivery sites enumerated in the Quotation Form Environmental Management Bureau 1st Floor, EMB Administrative Bldg., (formerly HRDS Bldg.), DENR Compound, Visayas Avenue, Diliman, Quezon City Attention: AFD-Property and General Services Section 11. The applicable rate for late deliveries is one tenth (1/10) of one (1) percent of the cost of the unperformed portion of the contract for every day of delay. The maximum deduction shall be ten percent (10%) of the amount of contract. Once the cumulative amount of liquidated damages reaches ten percent (10%) of the contract amount, the Purchaser shall rescind the contract without prejudice to other courses of action and remedies open to it. 12. The Purchaser reserves the right to accept or reject any quotation, and to annul the bidding/shopping process or reject all quotations at any time prior to contract award, without thereby incurring any liability to the affected bidder/bidders. The Purchaser also reserves the right to waive minor deviations/defects or infirmities therein. A minor deviation/defect or infirmity is one that does not materially affect the overall functionality of the material and the capability of the supplier to perform the contract. 13. Participating service provider/s must abide by the existing health, safety, environment, quality and other related laws and procedures as prescribed by the Philippine Government. 14. The prospective bidder shall submit the following: a) Quotation Form b) Technical Specifications c) Proof of PhilGEPS Registration d) Business Permit/Mayor’s Permit (sgd.)BENHUR V. MALANA Chief, PGSS-AFMD Attachment 1 Republic of the Philippines Department of Environment and Natural Resources TECHNICAL SPECIFICATIONS Item No. 1 USB OTG Quantity : 15 units Country of Origin: Brand/Model: All items listed under the purchasers’ specifications must be complied on a pass-fail basis. Failure to meet any one of the requirements may result to rejection. QTY/UOM Purchaser’s Specifications Bidder’s Specifications 15 Units USB OTG Storage Capacity : 64GB Supports OTG Function : OTG Adapter Interface : USB 2.0 With Three interface of computer and Android mobile and iPhone port : OTG Adapter can be used both for PC and Mobile Support plug and play Compatible with iPhone, iPod, iPad, tablet, PCs and some Android Mobile with OTG function High Speed : Data transfer speed Name of company : _________________________________ Postal address : _________________________________ Email address : _________________________________ Telephone & Fax No. : _________________________________ Signature over printed name : _________________________________ Designation : _________________________________ OTHER REQUIREMENTS 1. Quotation Submission Requirements - Supplier must submit a duly accomplished and signed Price Quotation, and Supplier’s line by line Technical Specifications compliance. - Supplier’s must accomplish/fill all required pages to facilitate documentation - Supplier must be PhilGEPS registered. - Business Permit/License Permit - Failure to follow the above requirements may result to outright rejection of submitted quotation/s. 2. Evaluation and Awarding of Quotation - The Purchaser will evaluate and compare the offers, which have been determined as responsive pursuant to the completeness of the purchaser requirements - Compliance to the technical specifications - Awards shall be made to the lowest evaluated and responsive quotation. - Submission of requirements containing false information or falsified documents that contain false information or concealment of such information in order to influence the outcome of eligibility screening or any other stage of the procurement process may result to Blacklisting Guidelines as provided in the IRR of RA 9184. 3. Terms of Payment - 100% of the contract price will be paid upon verification/inspection and acceptance of the services in compliance to existing government auditing and accounting procedures. QUOTATION FORM Date:____________________ Attention: AFD-Property and General Services Section Environmental Management Bureau G/Floor, EMB Administrative Bldg., (formerly HRDS Bldg.), DENR Compound, Visayas Avenue, Diliman, Quezon City 1) Having examined the subject Request for Quotation (RFQ) including the Technical Specifications, we, the undersigned offer to supply and deliver the following: NO. Description Delivery Site Quantity/ UOM Unit Price Total Price USB OTG Storage Capacity : 64GB Supports OTG Function : OTG Adapter Interface : USB 2.0 With Three interface of computer and Android mobile and iPhone port : OTG Adapter can be used both for PC and Mobile Support plug and play Compatible with iPhone, iPod, iPad, tablet, PCs and some Android Mobile with OTG function High Speed : Data transfer speed G/F, AFMD Building, EMB, DENR Compound, Visayas Ave., Diliman, Q.C. 15 units 2) We undertake, if our Quotation or bid is accepted, to deliver the above goods within the Fifteen (15)-day delivery period from receipt Purchase Order (PO) or Job Order (JO). 3) We agree to abide by this Quotation/bid for a period of sixty (60) days after the deadline of submission specified in the RFQ. 4) We understand that payment for items delivered will be made to the winning supplier after the inspection and acceptance of goods delivered. Name of company : _________________________________ Postal address : _________________________________ Email address : _________________________________ Telephone & Fax No. : _________________________________ Signature over printed name : _________________________________ Designation : _________________________________